The small print
What I collect, why, where it lives and how long I keep it. Written to be read, not skimmed past.
Signing the register
Last updated 10 November 2026
This website belongs to James Richardson Photography. That’s me, James Richardson, a wedding photographer based in Stamford, Lincolnshire. I’m a sole trader, so when this policy says “I”, it means me, and I’m the one responsible for your information.
If you have a question about anything here, or want to use any of the rights further down, email james@jamesrichphotos.co.uk or call 07762 957953.
What I collect
The contact forms ask for your name, email, phone number, wedding or event date, venue and anything you want to tell me. I use it to reply, check my diary and put a quote together. The forms on this site save a copy of your message in the website itself and email it to me. The form on the Contact page is run by Studio Ninja, the system I use to manage enquiries and bookings.
The legal basis is that you’ve asked me to get back to you about a booking (steps before a contract), and my legitimate interest in replying to people who get in touch.
I ask for your name and email so I can send it. I keep a note of the download and may send you one follow-up email a few days later to check you got it and see if you have any questions. Every email has a way to tell me to stop, and I will.
If you book, I’ll need more: both your names, contact details, the timings and details of the day, and payment records. That’s needed to carry out the contract between us, and I have to keep financial records by law.
Your wedding photos are delivered through an online gallery. How I can use them in my portfolio, on social media or in adverts is set out in your contract. If there are photos you’d rather I didn’t share, tell me and I won’t.
Messages on Facebook, Instagram or WhatsApp are covered by Meta’s own privacy policy as well as this one. Facebook adverts that ask for your details tell you on the form what’s collected.
Who else sees it
I don’t sell your information and never will. A few companies store or process it for me, under contracts that only let them use it to provide their service:
Some of these companies keep data outside the UK. Where they do, they use the safeguards UK law requires, such as adequacy regulations or standard contractual clauses.
How long
Cookies
When you first visit, a banner asks whether you’re happy with optional cookies. Nothing optional is stored until you say yes, and you can change your mind any time with the “Cookie settings” link at the bottom of every page.
If you choose “Just the essentials”, Google and Microsoft still receive basic, cookie-free signals (for example, that a page was viewed). They can’t be linked back to you.
The site also counts visits with Jetpack Stats, which only reports totals. The “Latest on Instagram” photos are copied onto this site, so viewing them doesn’t connect you to Instagram until you click through.
Your rights
You can ask for a copy of what I hold about you, ask me to correct it, delete it, limit how I use it, or send it to someone else. You can object to me using it, and you can withdraw consent (for cookies or emails) at any time. There’s no charge, and I’ll reply within a month.
If you’re unhappy with how I’ve handled your information, please tell me first so I can put it right. You also have the right to complain to the Information Commissioner’s Office at ico.org.uk or on 0303 123 1113.
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